December 09, 2025 Meeting
Agenda
Data Governance Meeting 2
12/9/2025
SCFF Data Management Control Environnent Questionnaire
June 30, 2025
For the following questions, please provide the district’s policies and procedures over data management internal control activities as it relates to the following questions. You can reference any data management policies/procedures as necessary.
Base Allocation Metrics:
has established a schedule to complete procedures for attendance accounting. It does
not sound like a MIS related question. Tiffany may be the contact for this question.
Review policy with Tiffany and Rashita.
Review the procedures regularly and update as needed. If this refers to MIS reporting
procedures and updates, then yes — our processes are regularly reviewed and updated
as needed to ensure accuracy and compliance.
Student Success:
has established the expectation for shared ownership of data management responsibilities
at the executive level and communicated this expectation to all colleges and departments.
Yes. Please refer to the attached Data Government Roles & Responsibilities Final
agreed
Has developed a matrix of roles and responsibilities for MIS tasks, including the
designation of staff members who are trained to complete MIS responsibilities as backup.
Yes. Please see attached MIS Reporting Data Ownership UPDATED VERSION_2024-7 in Excel
agreed
has provided appropriate training and professional development opportunities to those
involved with reporting data, including training on reviewing data for accuracy. Yes.
We have participated in all MIS-related webinars and training sessions offered by
the Chancellor’s Office and involved in the RP group discussion for data accuracy.
Additionally, we are planning a data accuracy training session during the Data Governance
Workgroup meetings this Fall.
Send related trainings to respective departments from the 4 part series.
Schedule Annual MIS training and updates for Jordan and Krystal to host.
Uses the Chancellor’s Office Metric Definitions to build staff understanding of what
data goes into each report. Yes. Each department has a designated staff member who
assists with the college’s MIS reporting specialist and follows desk procedures that
incorporate the Chancellor’s Office Metric Definitions. To further strengthen this,
we are in the process of establishing the Data Governance Workgroup (formerly the
Data Steward Task Force), which will help reinforce consistent understanding and application
of metric definitions across departments.
Schedules and conducts a post submission review and documents changes to improve the
next submission. We are actively working on this. A collaboration with the Institutional
Research Office is planned to develop dashboards for both pre- and post-submission
review, with implementation targeted for September 2025.
Include the master document for errors, fixes, and terms for data governance.
· Review the role and responsibility that needed review from meeting 1. Consult Rashitta.
Tabled for next meeting agenda
· VAR reporting-> documents, timeline, general information, and implementation training (docs in shared drive)
Quick overview and resource links provided
· 320 (XLI)
Personell selected and will be consulted by Dr. Li
Minutes