Constitution

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Role-Playing Game (RPG) Club Constitution and By-Laws

ARTICLE I: NAME & PURPOSE

Section A: Name – The name of this club shall be Role-Playing Game (RPG) Club. Preference name is RPG Club.

Section B: National Affiliation – N/A

Section C: Purpose – The purpose of this club shall be:
1. Play tabletop roleplaying games.
2. Generate campus-wide student interest in roleplaying games by providing a fun, open, and welcoming atmosphere for all students.
3. Support academic student success by enhancing critical thinking, writing, story telling, logistical planning, and basic mathematical skills through active participation in club activities.
4. Perform fund raising activities to support the club and/or charities according to the interests of club members.

ARTICLE II: MEMBERSHIP & DUES

Section A: Eligibility – Membership shall be open to all students upon payment of the dues as outlined in Section B.

Section B: Dues – Dues shall be $ 0 per year.

 

ARTICLE III: OFFICERS/EXECUTIVE BOARD

Section A: Officers – The officers shall be a President, Vice-President, Secretary, and Treasurer.

Section B: Eligibility – Officers must be carrying at least 1 credit.

Section C: Election – The initial officer positions will be filled by appointment at the discretion of the faculty adviser. Thereafter, the officers shall be elected by ballot at the last meeting of the spring semester by a majority of the vote cast for that office. In the event of a non-majority vote, or if no students volunteer for an/the officer position(s), the faculty adviser will appoint the position(s) as necessary.

Section D: Term – The officers shall serve for one year and their term of office shall begin at the commencement of the fall semester.

Section E: Vacancy – If a vacancy occurs in any of the officer positions, any other officer shall assume the office(s) for the remainder of the term or vacated position(s) shall be filled by a special election (executive board discretion), if necessary.

ARTICLE IV: DUTIES OF OFFICERS

Section A: President – it shall be the duty of the President to:

  1. Preside at meetings
  2. Learn and perform in the role of Dungeon Master / Game Master / Referee for the games of interest to club members
  3. Vote only in case of a tie
  4. Represent the club
  5. Appoint committee chairpersons subject to the approval of the Executive Committee
  6. Serve as an ex-officio member of all committees except the nominating committee
  7. Promote the club to the student body of Taft College
  8. Perform such other duties as ordinarily pertain to this office

Section B: Vice-President – It shall be the duty of the Vice-President to:

  1. Preside in the absence of the President
  2. Learn and perform in the role of Dungeon Master / Game Master / Referee for the games of interest to club members
  3. Promote the club to the student body of Taft College
  4. Research and make recommendations to the club membership and executive committee for fund raising efforts

Section C: Secretary – It shall be the duty of the Secretary to:

  1. Record and organize the minutes of all meetings
  2. Learn and perform in the role of Dungeon Master / Game Master / Referee for the games of interest to club members
  3. Establish and maintain, in consultation with club members and the executive committee, a library of club references and any other equipment resources
  4. Establish a check-out and accounting procedure for club resources
  5. Maintain a detailed record of club resources as part of the club’s records
  6. Keep a file of all the club’s records
  7. Maintain a current roster of membership
  8. Issue notices of meetings and conduct the general correspondence of the club
  9. Promote the club to the student body of Taft College

Section D: Treasurer – It shall be the duty of the Treasurer to:

  1. Receive all funds and process Request for Payment, Deposit Slip, and Officer Signature Forms.
  2. Keep an itemized account of all receipts and expenditures and make reports as directed
  3. Learn and Perform in the role of Dungeon Master / Game Master / Referee for the games of interest to club members
  4. Assist the Secretary in establishing a check-out and accounting procedure for club resources
  5. Promote the club to the student body of Taft College

ARTICLE V: MEETINGS

Section A: Meetings – Regular meetings shall be held, the frequency of which will be decided by the executive committee in consultation with the club membership, during the school year.

Section B: Special Meeting – Special meetings may be called by the President with the approval of the Executive Committee.

Section C: Quorum – A quorum shall consist of one-half plus one of the membership.

Section D: Parliamentary Authority – Robert’s Rules of Orders, shall govern this club in all cases to which they are applicable and in which they are not inconsistent with these bylaws.

ARTICLE VI: EXECUTIVE COMMITTEE

Section A: Responsibility – Management of this club shall be vested in an Executive Committee responsible to the entire membership to uphold these bylaws. The executive committee will establish and enforce a Code of Conduct for all executive and regular club members.

Section B: Membership – This committee shall consist of the officers as listed in Article III and the faculty advisor.

Section C: Meetings – This committee shall meet at the discretion of the executive committee.

ARTICLE VII: ADVISOR

Section A: Selection – there shall be a faculty/staff advisor who shall be an employee of the West Kern Community College District.

Section B: Duties – The responsibilities of the faculty advisor shall be to:

  1. Oversee the activities and programs sponsored by the student club.
  2. Meet on a regular basis, at the discretion of the executive board, with the executive board to discuss upcoming meetings, long range plans, goals, and problems of the club.
  3. Attend club and executive board meetings.
  4. Explain and clarify campus policy and procedures that apply to the club.
  5. Review and approve all club activity requests and make sure activity request paperwork is submitted for all campus activities.
  6. Maintain contact with the Associated Student Body (ASB) Office.
  7. Provide direction in the areas of meeting facilitation, teamwork, goal setting, and program planning.
  8. Supervise the finances of the club by monitoring expenses and making sure all expenses are accounted for and documented. Insure that all funds collected through fundraising are properly accounted for and deposited into the club’s account.

ARTICLE VIII: COMMITTEES

Section A: Program Committee – A program committee composed of the executive committee members shall plan the overall program of the club.

Section B: Other committees – Other committees will be appointed, as needed, by the executive committee.

Section C: Special Committees – Special committees will be appointed, as needed, by the executive committee.

ARTICLE IX: AMENDMENTS

Section A: Selection – these bylaws may be amended by a one-half plus one vote of the membership.

Section B: Notice – All members shall receive advance notice of the proposed amendment at the discretion of the executive committee.