Associated Student Organization Constitution
Article 1 – Name and Colors
Section 1 The name of this organization shall be the Associated Student Organization of Taft College.
Section 2 The official colors shall be black and gold.
Section 3 The identifying mascot shall be the cougar.
Section 4 The official insignia shall be the “TC ASO”.
Article II – Membership
Section 1 All duly registered students, enrolled in a minimum of 5 units at Taft College, in good standing (edc:72023.5), and holders of a current Associated Student Organization sticker shall be named committee members of the Associated Student Organization of Taft College.
Section 2 Only active members of this association shall, hold office, receive priority for awards and other benefits, or represent this association in any way.
Section 3 Honorary membership in this organization may be conferred upon any person by a two-thirds vote of the Executive Board.
Section 4 College employees and the Board of Trustees shall be honorary members of this organization.
Section 5 Honorary graduating student members of this organization shall receive a white Taft College Associated Student Organization stole prior to graduation.
Clause 1 The Associated Student Organization board shall determine those members to receive the ASO stole upon based graduation and their active involvement in clubs
Clause 2 Honorary graduating student members must attend graduation to receive an ASO stole.
Clause 3 Honorary graduating student members will only receive a stole once all other graduating materials have been purchased, including the cap, gown, and graduation certificate.
Article III – Qualification For, And Terms of Officers
Section 1 A candidate for elective office shall:
Clause 1 Be an active member of the Associated Student Organization of Taft College or any other campus club/organization
Clause 2 Maintained cumulative grade point average of 2.0 or higher for all courses taken at Taft College.
Clause 3 Be regularly enrolled at Taft College carrying a minimum of 5 units
Clause 4 Attend all scheduled meetings
Clause 5 Shall be in good standing with the colleg
Clause 6 Must have completed at least one semester of classes at Taft College
Section 2 All elective officers shall hold office for one college calendar year.
Clause 1 Term shall begin July 1 and end June 30
Clause 2 Elected offices may run for office for a second term in the same position or different position.
Section 3 All officers shall function in accordance with the constitution, bylaws, and special ruling of the Executive Board.
Article IV- Elective Officers and Appointments
Section 1 The “President” of this association shall be elected by a plurality vote of the Associated Student Organization and shall:
Clause 1 Act as President of the Executive Board and this association.
Clause 2 Act as official representative of the Associated Students of Taft College.
Clause 3 Fill any and all vacancies, elective and appointive, created by resignation or disqualification, subject to majority approval of the Executive Board.
A special election will be called to fill the vacancy within 30 days following the date upon which the position became vacant
Clause 4 Appoint and dissolve committees not provided for by this constitution and bylaws.
Clause 5 Vote only to break a tie.
Clause 6 Be an ex-officio member of all committees.
Clause 7 Be responsible to establish and carry out the selection and approval process for all Executive Board members.
Clause 8 Appoint a student member to serve as the Taft College representative at the Region 6 monthly meetings held every third(3rd) Friday of the month. Meetings are mandatory. 12.15.16
Cause 9 Serve as the voting delegate for Taft College at the California Student Senate General Assemblies 3.16.15
Clause 10 Exercise such other powers as have been granted to him/her by this constitution, or shall be granted to him/her by the Executive Board in accordance with the constitution.
Clause 11 Attend all Executive Board and committee meetings. 8.5.15
Clause 12 Prepare all agendas of the Executive Board and the committee and ensure the agendas are posted online and at the location of the meeting seventy-two (72) hours prior to the meeting. 8.5.1
Clause 13 Maintain notes of the Executive Board meetings and work with the ASO Secretary to ensure that all meeting notes are posted within twenty-four (24) hours on the Taft College website.
Section 2 The Vice-President of this association shall be elected by a plurality of the Associated Student Organization and shall:
Clause 1 Assume the duties of the President during his/her absence and succeed to that office upon the resignation or disqualification of the President.
Clause 2 Shall be responsible for the formation of an election committee and shall serve as chairperson of this committee.
Clause 3 Shall be responsible for the formation of a budget committee which shall prepare a yearly Associated Student Organization General Funds budget not later than one month after the beginning of the spring semester
Clause 4 Exercise such other powers as have been granted to him/her by this constitution, or shall be granted to him/her by the Executive Board in accordance with this constitution.
Clause 5 Oversee sub-committees.
Clause 6 Assist the president in the preparation of all the executive board and committee agendas.
Clause 7 Maintain notes of the committee meetings with the secretary.
Clause 8 Email minutes to board immediately following the ASO meeting
Clause 9 Update the agenda minutes on the Taft College Associated Student Organization and email it to the advisor to make updates on the webpage.
Section 3 The Secretary/Treasurer of this association shall be elected by a plurality of the Associated Student Organization and shall:
Clause 1 Keep accurate, written minutes of proceedings transmitted during executive board meetings. Maintain a complete and current file of all such minutes in the ASO officer/ Advisor’s office.
Clause 2 Prepare a typewritten copy of the minutes of proceedings transmitted during each meeting of the committee. Maintain a complete and current file of all such minutes in the ASO officer and ASO Advisor’s office.8.5.15
Clause 3 Update the agenda minutes on the Taft College Associated Student Organization webpage within twenty-four (24) hours following the meeting. 8.5.1
Clause 4 Conduct all official correspondence in the name of the Associated Students, when so directed by the Executive Board President, and shall keep accurate files of all said corresponds and such other recorders as are deemed necessary.
Clause 5 Conduct such other secretarial duties as specified by the Executive Board President.
Clause 6 Be responsible for distributing the Executive Board agenda at committee meetings.
Clause 7 Keep an accurate record of attendance of committee members.
Clause 8 Be responsible for making and signing all check requests and making all deposits related to the ASO general fund and make a weekly financial report to the Executive Board.
Clause 9 Keep accurate financial records of all expenditures and deposits and maintain an accurate running balance of the ASO general fund.
Clause 10 Complete an activity report following every Executive Board and committee meeting. 8.5.15
Clause 11 Keep all completed activity reports for all campus clubs in the file.
Section 4 The “Activities Coordinator” of this association will be elected by a plurality of the Associated Students and shall:
Clause 1 Act as President of the association in the absence of the President, Vice-President, and Secretary/Treasurer.
Clause 2 Be responsible for the organization of all activities committees.
Clause 3 Be responsible to formulate an activities calendar and prepare activities requests for all activities sponsored by the Executive Board.
Clause 4 Be responsible for the promotion of athletic and social events.
Clause 5 Complete activity reports after every ASO event outside of meetings. 8.5.15
Clause 6 Post agenda meeting minutes on the ASO webpage within twenty-four (24) hours following the meetings. 8.5.15
Section 5 The “Interclub Commissioner” of this association will be elected by a plurality of the Associated Students and shall:
Clause 1 Act as President of the association in the absence of the President, Vice-President, Secretary/Treasurer, and Activities Coordinator.
Clause 2 Serve as a liaison between the Executive Board and all campus clubs and organizations.
Clause 3 Act as the Chief Executive of the Interclub council consisting of one representative for each campus club and organization.
Clause 4 Hold monthly interclub council meetings and submit all monthly activities for each club to the ASO activity coordinator to put on the calendar
Clause 5 Interclub Council meetings must be held the second week of each month.
Clause 6 Assist the Activities Coordinator with the promotion of all campus clubs’ and organizations’ activities.
Article V – Directors
Section 1 The Associated Student Organization Directors shall be elected by the Executive Board. Four director positions shall be available to members of the ASO committee.
Clause 1 The Director of Publicity shall work in collaboration with the Activities Coordinator and Interclub Commissioner with the promotion of athletic and social events.
Clause 2 The Director of Academics shall work as the liaison between the Associated Student Organization and Taft College administration and faculty.
Clause 3 The Director of Public Affairs shall be the Taft College representative within the community. This director will also attend community meetings and events to promote Taft College.
Clause 4 The Rally Director shall be the spokesperson for all on-campus activities and assist the Activities Coordinator and Interclub Commissioner with all campus events.
Section 2 Each director may hold office for two (2) calendar years beginning September 30 of the fall semester
Article VI – Committees 8.6.16
Section 2 Constitution Committee
Clause 1 There shall be to the Constitution Committee the following members: the advisor, Executive Board, region 6 representative, student trustee and three (3) active committee members.
Clause 2 Responsibilities shall include:
- Make appropriate changes recommended by the resolution committee.
- Present the final draft to the executive board for approval at the last meeting of the year.
Section 3 Election Committee
Clause 1 The Executive Board Vice-President shall appoint from a minimum of four (4) active members of the Associated Student Organization.
Clause 2 Election Committee members cannot be a candidate.
Clause 3 Responsibilities shall include:
- Ensuring that each candidate qualifies for an Executive Board position or the Student Trustee.
- Publicizing the location and time the polls should open.
- Announcing the running candidates.
- Setting up and manning the polls.
Section 4 If there is a failure to appoint the needed division member to the board, the Executive Board may, at any time, select students to fill vacancies with a majority vote.
Section 5 No student may hold more than two division appointments within one committee.
Section 6 Other committees are to be approved by the ASO Executive Board.
Clause 6 Any committee appointee who has three unexcused absences during a semester shall be subject to dismissal from the position he/she holds by a two-thirds majority vote of the Executive Board.
Article VII- Governing Body
Section 1 The governing body of this association shall be the “Executive Board” of the Associated Student Organization of Taft College.
Section 2 The governing body of this association shall consist of the following: President, Vice-President, Secretary/Treasurer, Activities Coordinator, and Interclub Commissioner.
Section 3 The voting members of this association shall consist of the following: the executive board, student trustee, directors, one representative from each recognized organization, and five committee member of the Associated Student Organization.
Section 4 Meetings
Clause 1 Meetings may be called by an officer of the Executive Board with approval of the advisor.
Clause 2 A majority vote will consist of one vote more than 50% of all voting membership.
Clause 3 The association shall meet quorum with a minimum attendance of the following members: the Executive Board, the student trustee, one directors, one representative from a minimum of 4 sanctioned, and five (5) active members of the Associated Student Organization committee.
Clause 4 Robert’s Rules of Order will be used.
Section 5 The Executive Board of this association shall:
Clause 1 Have the power to legislate and execute all resolutions, bylaws, and codes governing the association, subject to referendum.
Clause 2 Represent the association in all internal and external affairs.
Clause 3 Require all officers and members of this association to comply with the provision of this constitution.
Clause 4 Hear reports of all officers and committee chairpersons of this association, and any other reports by members, clubs, and/or outside organizations.
Clause 5 Approved interim appointments may be determined by the Executive Board President to fill vacancies in the Executive Board, created by disqualification, resignation, or other causes until special elections are held.
Clause 6 Exercise supervision and control over all expenditures from the Executive Board and Associated Students funds.
Clause 7 Approve annually a yearly Associated Student Organizaiton general fund budget not later than one month after the beginning of the spring semester.
Clause 8 Set the price of Associated Student Organization cards for the following year in the spring semester of the current year with administrative approval.
Clause 9 Shall have the right of free discussion in its meeting and show responsibility on behalf of the association.
Section 6 Each member of the executive board shall be one vote.
Clause 1 An executive board member may not delegate his/her voting power without a two thirds vote approval by the Executive Board.
Section 7 The advisor shall be present at Executive Board meetings and shall act in that capacity.
Article VIII-Student Trustee
Section 6 The Student Trustee (Student Member) shall be selected by the Associated Student Organization.
Clause 1 The student member must not be an executive officer of the Associated Student Body.
Clause 2 Must attend meetings of the West Kern Community College District (WKCCD) Board of Trustees and all other campus committee meetings as an Associated Student Body representative.
- The Student trustee shall be seated with the Board and shall be recognized as a full member of the Board meetings
- The student trustee will be a non-voting member of the Board
Clause 3 The student trustee shall be a member of California at the time of nomination.
Clause 4 If the seat of the student trustee becomes vacant during his or her term, the executive board may appoint a student to serve the remainder of the term in accordance with procedures established in the constitution.
Article IX- Nominations and Elections
Section 1 Nominations
Clause 1 Nominations shall be made by petitions obtained in the Taft College Administrative Office or the Associated Student Organization office.
Clause 2 Petitions shall be returned with 20 signatures of Associated Student Body members and a completed election application.
Clause 3 Petitions must be secured and filed within the time specified and publicly announced by the election committee.
Clause 4 Nominations can be denied if applicants do not completely fill out applications.
Clause 5 Nominations and applications shall be presented to the Executive Board for approval of qualifications no later than one week prior to the election.
Clause 6 No person may file for more than one elective office.
Section 2 Elections
Clause 1 The Executive Board Vice-President shall appoint from its members an Election Committee to oversee all the aspects of the student election.
- No candidate shall serve on the Election Committee
- The election committee shall be responsible for setting the election dates no later than 3 weeks prior to the end of the spring semester.
Clause 2 Polls shall be open from 11:00 a.m. to 1:00 p.m.
Clause 3 No candidate shall campaign within 100 feet of the polling place while the election is in progress. Violation of this clause will result in immediate withdrawal of name from the ballot.
- All students are voting members of the student organization
- Ballots completed by voters with a current Associated Student Organization sticker will be placed in the official count
- All Taft College employees are honorary members of the Associated Student Organization; votes will be placed in the official count.
- Supplemental Votes
- Ballots of students without a current ASO sticker
- Supplemental votes will be used in case of a tie (less than a ten –vote (10) margin of difference) or if the overall official voter count is less than fifty (50).
Clause 4 The officers shall be elected from a secret ballot.
- The ballot will be counted by the election committee in the presence of the advisor
- No candidate shall count ballots
- Ballots shall be counted by the advisor, faculty or staff member, and at least two members of the board.
- The results shall be immediately announced.
- In event that the ballot margin is less than ten, the ballots shall be recounted in the presence of the Dean of Student Services.
- The student member shall be elected by plurality vote of those voting in a regular election of the student body, meaning the number of votes cast for the winning choice must exceed more than one half of the total votes cast in a contest of more than two candidates.
Clause 5 The duly elected officers shall take office at the last regular Executive Board meeting of the spring semester, two weeks before the conclusion of the spring semester
Clause 6 In the event that plurality is not obtained for an office on the first ballot, a run-off will be held between the two candidates receiving the most votes within two school days where the majority count stands.
Clause 7 Special election may be called by two-thirds vote of the Executive Board.
Section 3 Election of the Student Trustee
Clause 1 The student cannot be a member of the Executive Board.
Clause 2 The student member shall be elected by all the students of the student body in the general elections.
Clause 3 A member of the Executive Board shall stand in as the student trustee representative in the absence of the Student Trustee
Clause 4 A special election shall be held if the office becomes vacant by reason of resignation or disqualification of an elected student.
Article X- Filling Vacancies
Section 1 The Executive Board shall select the student member best qualified to fill the position should an Executive Board position become vacant after September 31st of the term year.
Section 2 The Executive Board shall recruit a candidate that fit all the requirements of the vacant position.
Section 3 The student member selected by the Executive Board shall be an active member of the Associated Student Organization.
Section 4 An applicant must complete the Executive Board application and submit a letter of interest within two week s of the vacancy.
Section 5 The Executive Board will interview all eligible candidates to determine the most qualified student member for the position.
Article XI – Special Elections
Section 1 Special elections shall be held should a vacancy occur prior to September 31st of the term year.
Section 2 Special elections shall be held if an Executive Board position becomes vacant by reason of recall, disqualification, dismissal, or resignation. Special elections shall be held within thirty days after notice of the vacancy comes to the attention of the Superintendent/President and Vice President of Student Services.
Section 3 Candidates for the position may nominate themselves or be nominated by others by filing of an application certifying that the candidate is eligible for service under the criteria set forth in California law and ASO Constitution. The election will be conducted in accordance with the administrative procedures as follows:
Clause 1 Notice communicated to the student body of an executive board opening in the case of a the recall election, a recall election, dismissal, a disqualification, or any other reason;
Clause 2 An application period for the students to submit an application to become a candidate for the open position that will be open for at least 10 days after the notification, on days which classes are regularly held ;
Clause 3 Following the application period, and approval of nomination, each candidate can campaign for 5 days upon which classes are regularly scheduled;
Clause 4 Voting for the special election will be concluded within 30 days following the date upon which the position became vacant.
Clause 5 No special election will be called if the vacancy occurs within 30 days of a regularly scheduled election for students. An interim officer appointed by the executive board will hold the position for the remainder of the semester.
Article XII- Initiative and Referendum
Section 1 The Associated Student Organization shall have the power to initiate rules, regulations, and laws by means of a petition signed by 25% of its electorate. This petition must contain the full text of the proposed legislation. The petition shall be presented to the Executive Board who shall call an election within ten (10) school days after the filing of the petition. The text of the proposed legislation must be posted in conspicuous places for the inspection of the Associated Student Organization at least five (5) school days prior to election. A majority of the votes cast shall be sufficient to pass such legislation. Should such proposed legislation be passed by the Executive Board as presented, it shall become effective immediately.
Section 2 Any rules, regulations, or laws passed by the Executive Board, except financial, shall be subject for fifteen (15) school days to the referendum vote of the Associated Students. A written petition signed by 25% of its electorate shall be necessary for the referendum. The petition shall be presented to the Executive Board who shall call an election within ten (10) school days after the filing of the petition. The text of the legislation shall be posted in conspicuous places for inspection at least five (5) school days prior to the election to rescind action.
Article XIII-Recall, Disqualifications, and Dismissal
Section 1 All officers of this organization shall be subject to recall by the Associated Student Organization. A request for recall shall be made by written petition stating the exact reason for the recall. The petition must be signed by 25% of the students enrolled at the time of filling. Presentation of a petition to the Executive Board shall be made within five (5) school days following the request. A two-thirds vote of the total cast shall be required to recall an officer. No recall election will be held if the petition is received within 30 days of a regularly scheduled election of the Executive Board.
Section 2 An Executive Board member or any student member may be immediately dismissed from a position by the approval of the Associated Student Organization Advisor and the Vice President of Student Services under any violation of the Taft College Standard of Student Conduct
Clause 1 Any officer of the Executive Board or student member who has three unexcused absences during a semester shall be subject to dismissal from the office or position held by two-thirds vote of the voting members.
Section 3 An Executive officer or any student member shall be disqualified from a position with a grade point average falling below the mandatory 2.0 minimum requirement prior to holding the office position or at the end of the first semester of being in office.
Article XIV – Bylaws
Section 1 The Executive Board shall create and enforce bylaws in accordance with the goals of this constitution.
Section 2 Amendments to the bylaws may be made in the following manner:
- Proposed amendments shall be presented to the Resolution Committee written in full, with one copy for each member, by any member of the Associated Student Organization.
- The Resolution Committee shall determine the amendments that best suit the interest of the student body in compliance with California legislation and aligns with the overall mission of Taft College.
- At the following regular meeting the proposed amendment shall be presented to the Executive Board.
Section 3 These bylaws shall be continuous until amended or revoked by a two- thirds majority vote of the Executive Board.
Article I – Awards
Section 1 Recipients of awards must be active members of the student government and/or campus clubs.
Section 2 An awards committee chairperson shall be appointed by the Executive Board.
Clause 1 The awards committee chairperson shall appoint the awards committee.
Article II – Associated Student Organization- Scholarship
Section 1 Scholarships shall be awarded at the end of the spring semester to the student government executive board members for outstanding leadership and service to the college. Financial need or academic excellence shall not be used as criteria for selection.
Clause 1 The total allocation shall not exceed One Thousand ($1000.00) dollars; shall not be less than Five Hundred ($500.00) dollars.
Clause 2 The amount allotted for each scholarship shall be determined each spring semester
by the governing associated students.
Clause 3 The awarding of the scholarships may be suspended if the Executive Board deems that the financial conditions require it.
Section 2 The procedure for awarding this scholarship is as follows:
Clause 1 Before the end of the spring semester the president of the executive board shall select four freshman members of the Associated Students to confer with the Associated Student Organization Advisor to select the recipient of the Associated Student Executive Board scholarship(s).
Clause 2 The four representatives of the Associated Students and the Student Life Coordinator shall collaborate and determine the amount to be awarded to each Executive Board member.
Clause 3 The recipients of this award must have been a member of the Executive Board for at least one semester and can be a graduating or returning student of Taft College.
Clause 4 Final selection of the awardees shall be made by a secret ballot vote with each member of this committee voting for the number of candidates for which scholarships are to be given. The votes shall then be tallied by the advisor and the winner or winners announced.
Section 3 Four (4) scholarships shall be awarded at the end of the spring semester to graduating members of the Associated Student Organization.
Clause 1 The amount of each scholarship shall be five hundred dollars ($500.00).
Clause 2 Each applicant must have a current ASO sticker.
- The awarding of the scholarships may be suspended if the Executive Board deems that the financial conditions require it.
Section 4 The Taft College Associated Student Organization Club advisors shall choose the recipients of these awards:
- ASO Academic Excellence Scholarship: The recipient must be transferring to a four-year institution. The recipient must have a 3.5 or higher cumulative grade point average for all classes taken at Taft College as of the fall semester before graduation. Academic excellence of the student shall be the primary selection criteria.
- ASO Athletic Achievement & Excellence Scholarship: The recipient must have been an active member of a Taft College athletic team for two consecutive years. The recipient must be transferring to a four-year institution to continue athletically and academically. The recipient must have a 3.0 or higher cumulative grade point average for all classes taken at Taft College as of the fall semester before graduation and be a positive, competitive member on their team. Letter from coaches are recommended for this scholarship.
- ASO Financial Need Scholarship: The recipient must be transferring to a four-year institution. The recipient must have a 2.5 or higher cumulative grade point average for all classes taken at Taft College as of the fall semester before graduation. Financial need of the student shall be the primary selection criteria.
- ASO Scholarship: The recipient must be transferring to a four-year institution. The recipient must have a 2.5 or higher cumulative grade point average for all classes taken at Taft College as of the fall semester before graduation. Financial need of the student shall not be used as selection criteria. Applicants must include recommendation from a Taft College Faculty member to be considered for this scholarship.
- ASO Active Club Member Scholarships (2): The recipient must be actively involved in a campus clubs and shall be nominated by a club advisor. The recipient must have a minimum 2.5 GPA and be in good standing with the college and community. The student must show community service hours
Section 5 Awarding Scholarships
Clause 1 Before the end of the spring semester, the Club Advisors shall meet to select the recipients of the Associated Student scholarship(s).
Clause 2 Candidates for each scholarship must have a scholarship application on file to receive the award.
Clause 3 For the ASO Athletic Achievement Scholarship, each coach may nominate one athlete.
- Nominations shall include the nominee’s name and a summary of their athletic achievements.
- Club advisors will receive the ballot and rank the nominees.
- The nominee receiving the highest rankings will be chosen.
- Voting Criteria (most important to least)
- Application on file
- Club involvement
- Recommendation from Coach
Clause 4 For the ASO Active Club Member Scholarships, each club advisor may nominate two possible scholarship recipients.
- Nominations shall include the nominees name and a brief 250-word summary explaining why the student should receive the scholarship.
- Each club advisor will receive the ballot and rank the nominees.
- The two nominees receiving the most points shall receive the scholarship.
- Nominees must complete and turn in the scholarship application.
- Voting Criteria (most important to least important):
- Application on File
- Club involvement
- Letter from Advisor
- Community Service Hours
- Financial Need
- Club advisors will be informed of the students chosen for this scholarship and be given the option to present the scholarship at the award banquet.
Article III – Campus Clubs and Organizations
Section 1 All campus clubs and organization shall be subject to their own bylaws.
Clause 1 Their bylaws are subject to approval of the Associated Student Body Executive Board.
Section 2 To begin a campus club, a student member must complete an Associated Student Organization Petition for New Organization prior to October 1st of that year.
Clause 1 To be recognized as a club or organization, a member must first submit to the Executive Board the ASO Petition which includes the name of its faculty advisor.
Clause 2 To be considered a SANCTIONED Taft College Club, an updated constitution must be on file in the office of Student Services and the office of the Student Life Coordinator by the first week of October.
- New clubs must have a constitution completed and in the Office of Student Services and Student Activities by the first of October in order to be considered a Taft College sanctioned club for that calendar year.
- Sanctioned clubs may apply for grants.
- Newly sanctioned club may receive $1000 (one thousand dollars) to begin the club if the budget permits. 12.16
- Advisors must complete an Advisor’s Contract.
Section 3 Continuing clubs annual updates.
Clause 1 Advisors must complete the Advisors Contract.
Clause 2 An updated constitution should be submitted by the first week of October.
Clause 3 An active members list shall include the names of all the board members and active members with their identification numbers (A number) who have signed up for the club and who regularly attend the meetings and activities.
- Active members shall be those who attend at least sixty percent (60%) of all club activities per month.
Section 4 All activities sponsored or held by campus clubs and/or organizations must be approved by the Associated Student Organization Executive Board, Advisor, and Vice President of Student Services, and the Dean of Student Success.
Clause 1 Online Event Request form shall be submitted by the 15th of the month prior to ensure it being placed on the ASO calendar
Clause 2 A Publicity Form must be completed and turned into the ASO office prior to publicizing the event.
Section 5 An Activity Form must be completed after an on or off-campus club sponsored activity, community service event, board meeting, committee meeting, or fundraiser.
Article IV –Associated Student Organization General Club Fund
Section 1 The Associated Student Organization Advisor will create an annual budget for general needs outside of the of ASO sponsored activities which shall include equipment replacement, supplies, General Assembly/Region 6 fees, Advisor’s Conference fees, scholarship, club/program fund disbursements, newly formed club budget, grant funds, annual club inauguration luncheon, and ASO annual activity budget. 12.12.16
Clause 1 Budget codes shall be given to each area. 12.12.16
Clause 2 The ASO Executive Board and the Vice President of Student Services must approve the budget codes.
Clause 3 The ASO Executive Board must determine the use of the annual activity budget.
Section 2 Allocation of the Associated Student Organization General Fund to campus clubs/organizations.
Clause 1 Funding to all campus clubs shall not exceed $10,000 for the academic year. All funding must be approved by the Associated Student Organization Executive Board. 12.12.16
Clause 2 All newly formed clubs may receive $1000 to begin the club. The following information must be turned into the Student Life Coordinator/ ASO by October 1st (first):
- A petition for the club that also names the advisor.
- The name, identification number, and contact information of the officers/board of the club.
- A club constitution.
Clause 4 Newly formed club must show that the club is active for the remainder of the fall semester and the following spring semester before the ASO funds are placed in the club account (Amended August 2018)
Clause 5 A designated member from each club must sit on the monthly interclub council meetings held the second week of each month.
Clause 6 Club funds shall be reserved for student equity services.
- Shall not exceed $3000 for the year.
- The student equity technician must approve all expenditures under the student equity ASO account. (Amended August 2018)
Section 3 Grants may be used to help cover club expenses 12.12.16
Clause 1 The club/organization in question must complete the Associated Student Body Grant Application.
Clause 2 Requests for grants may be submitted at the monthly Interclub Council meetings to the ASO Interclub Commissioner between August and December. All grants will be awarded at the first ASO board meeting in February. (Amended August 2018)
Clause 3 A list of active club members must be submitted with the grant.
- The ASO Advisor will check to see that each member has purchased the current ASO sticker.
- All attendees must have an ASO sticker to cover fees associated with their travels.
Clause 4 Interclub Council will vote and select grant request to submit to the Executive Board for approval.
- Criteria for choosing the grant: (Amended August 2018)
- Club events (for club members, the campus, and community) and active involvement of each club member attending.
- Previous grant requests.
- Number of students with ASO stickers attending.
Clause 5 Clubs may request a grant every other year unless there are sufficient funds to cover all the grant requests for that year.
Article V Fundraising
Section 1 In the case of fundraising activities sponsored by the Associated Student Organization or campus clubs and organizations, prior approval from the Vice President of Student Services, Dean of Student Success and Associated Student Organization Advisor is required.
Clause 1 An online event request must be submitted and approved prior to beginning publicizing or implementing a fundraiser.
- Request should be turned in by the 15th day of the month prior to the event.
Clause 2 The purposes of coordinating all fundraising activities through the Associated Student Organization and Student Services
- To avoid conflict and duplication of efforts in the fundraising programs;
- To maximize the contributions from each donor;
- To provide continuity for understanding of and support for funding needs throughout the Campus;
- To ensure that all gifts are properly acknowledged; and
- To ensure that efforts are in compliance of Administrative and Board Policies
- Fundraisers that offer a cash prize are subject to a thorough evaluation by the Vice President of Student Services, and the Associated Student Organization Advisor/Coordinator of Student Life. (Amended Aug.25,2017)
- To ensure the activity is not in violation of Board Policy 5500-19