1	Taft College West Kern Community College District Attendance Accounting Presentation December 15, 2005
2	Overview Of Presentation Apportionment Revenue Academic Calendar Attendance Accounting Methods WSCH, DSCH, Positive Attendance and Independent Studies Terminology Calendar Options Increasing FTES
3	Program Based Funding AB 1725 Apportionment Revenue (Base Revenue) COLA (Inflation Revenue) Program Improvement/Equalization Growth/Decline/Restoration Stability (Phases the Impact of Enrollment Decline)
4	Academic Calendar Required 175 Days of Instruction Excluding Summer Session – 2 Primary Terms Day of Instruction – a Minimum of Three Hrs Between 7 a.m. & 11 p.m. Permitted up to 15 Days of “Flex-Time” for Instructional Improvement Activities Any Change in the Academic Calendar – Approved by Chancellor’s Office Finals are Counted ( Not More Than 14 Days)
5	Apportionment Revenue Census Week/Weekly Census (WSCH) Daily Census (DSCH) Positive Attendance Independent Study/Work Experience
6	Census Week/WSCH Primary Term (At Least 10 Weeks) Full Term Regularly Scheduled Classes Census is calculated one-fifth of term – typically the 4^th Monday – Report students as “active or inactive” Calculated @ 17.5 Weeks WSCH – Weekly Student Contact Hours
7	Daily Census Meets Regularly at Least 5 Days, but not the full term Shorter Than Semester Format Always used for Summer & Intersession Total Contact Hours of Attendance – Then Calculated “as if” Weekly Hours
8	Positive Attendance Irregular Hours of Attendance, Noncredit, Adult Education Open Entry/Open Exit No Census is Taken, Actual Hours are Totaled Less Than 5 Days
9	Independent Studies/Work Ex Limited or No Contact with Instructor Distance Education Courses Calculates “Units of Credit” not “Hours of Attendance” – is a Problem Census Date the Same as Weekly/Daily Census
10	Terminology Credit/Noncredit Census FTES FTEF TOP Code/CSS 320 Report P 1 & P 2 WSCH/FTEF: Faculty Load Space Inventory (Report 17) ASF GSF 5 Year Construction Plan – Cap Loads
11	Terms: Reporting FTES: Full Time Equivalent Student (Calculated from WSCH) FTEF: Full Time Equivalent Faculty (both full time and part time) Measured by 15 hours per week and includes instructors, librarians and counselors. TOP Code: Taxonomy of Programs, 0100 – 4999 (Instructional Codes) TOP/CSS: Classification of Service & Support 5000 thru 7000 (Other Than Instruction Codes)
12	Terms: Facilities Space Inventory (Report 17): Record of Gross Square Footage and Assignable Square Footage GSF: Gross Square Footage, includes circulation, mechanical, etc. ASF: Assignable Square Footage, space useable by students/staff
13	Terms: State Reports The 320 Report 1^st Principal Apportionment (July 1- Dec 31) 2^nd Principal Apportionment (July 1- April 15) Final (July 1 – June 30) Measures Total WSCH for Resident Students both Credit and Noncredit
14	WSCH Calculation 175 Days of Instruction / by 5 days per wk = 35 weeks (2 Semesters of 17.5 Weeks) 175 Days of Instruction X 3 Hrs per day = 525 hrs or 1 FTES (Full Time Equivalent Student) WSCH = hrs per week X the Number of Enrolled Spaces (3 X 30 = 90 WSCH) FTES = WSCH X 17.5 divided by 525 (90 X 17.5 divided by 525 = 3 FTES)
15	Contact Hour Class Hour = Contact Hour = 50 Minutes = a Student Contact Hour (SCH) Only One Contact Hour in Each “Clock Hour” Each Clock Hour has a 10 Minute Passing or Break Period– cannot accumulate them for FTES
16	Flexible Calendar Options Title 5, Sections 55720 - 55732 Calendar must be 175 days, at least 160 days must meet the instructional standard Must ensure that all employees under contract work at least 175 days Options: 4-1-4 Calendar: Two 16 week semesters and one intersession Modular Scheduling
17	Flexible Calendar Request approval from the Chancellor’s Office Section 55726 – Activities during designated days Section 55728 – Report the total contact hrs originally approved versus the substituted contact hrs plus the instructional improvement activities Adjustment Factor: Chancellor’s Office adjusts the FTES of an approved plan and accepts the “flex time” in lieu of scheduled instruction
18	Improved Enrollments Enrollment Management Process – research based Evaluate the Process: Student driven vs Faculty/Administration driven Guaranteed Schedule Mail your Schedule Evaluate the Faculty Load Poor scheduling costs money
19	Final Notes An Hour is an Hour (Lecture or Lab) for State Apportionment Purposes Accuracy, attention, and application will bring benefits