Absence and Travel

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ABSENCES

Please note the following procedural responsibility in reference to class assignments: In case of unplanned absence/emergency, the instructor is required to call the office of Instructional Support Services at (661) 763-7919 or email at instruction@taftcollege.edu. Please include course number, dates, times and reason in your message.If an 8:10 a.m. class is to be missed, please call or email Instructional Support Services between 7:30 a.m. and 8:00 a.m.For all planned absences, please fill out a Plans for Classes to be Missed form. The instructor may choose to cancel class or have a substitute for continued class instruction. If you know of someone already approved by Taft College who can sub, please let us know so that we can contact the person about subbing for your courses.

If a substitute is requested, instructors are to provide assignment information for the substitute as soon as possible before the absence.Under ordinary circumstances it is assumed that the instructor will return to teaching duties on the succeeding day, unless notification is given to the contrary.All faculty are responsible for completing an absence report form at the end of each month. Please see Human Resources for information regarding absence reports.Deadline for absence reports to be submitted the 25th of each month.

ABSENCE FORMS

CONFERENCE TRAVEL

Faculty travel packets are provided in the Instructional Support Services office. Prior approval for all travel is required. Guidelines are provided. Packets will be returned due to insufficient information for revision if they do not meet the posted guidelines. Please see the Taft College Policies & Procedures.

Reimbursement claims must be processed within 10 days of returning to the College, or they will be returned without reimbursement.

USE OF COLLEGE VEHICLES

All users of college vehicles must observe the following regulations:Make reservations for a car five (5) working days ahead.Do not take a school vehicle without having received authorization.Do not allow an unauthorized driver to operate a college vehicle.Return the car to the vehicle area upon your return. Avoid keeping cars at home over the weekend – they are often needed by others over the weekend or early on Monday morning.Report immediately any mechanical difficulties observed, however minor, to the Maintenance Office.District or personal passenger vehicles must not carry more than the legal number of passengers for the particular vehicle.

TRAVEL FORMS

If requesting Perkins funds, please include this form. It correlates exactly with Perkins reporting requirements.

FIELD TRIPS

A “Field Trip” refers to any off-campus excursion, including class trips and activity trips. All field trip requests/paperwork must be submitted 30 days in advance of the trip. Incomplete paperwork will not be approved.

Field trip requests must include an “alternative assignment” plan for students who cannot attend the field trip to make up the work in another way. This alternative assignment must allow an option for students to complete and submit work outside of Canvas, unless the class itself is online or hybrid.

FIELD TRIP FORMS

All forms are required unless otherwise noted.