Campus Life | Event Request Form

Request Status

Request is... *

New
Revised
Addendum

Contact Information

Please tell us about yourself.

Name *

First Last

Email *

Cell Phone / Office Number *

Club Organization or Program Request Details

Please tell us which Club, Organization or Program are requesting these resources.

Club/Organization/Program Request Activity

Please select your Club/Organization/Program

Departments

Select your Organization / program.

Select Sport

Other Organization or Program

Please indicate other Program or Organization that didn't appear on this list.

Event Date and Time

Please tell us when this is scheduled to occur.

Single Day or Multi-day Event.

Single Day
Multiple Days

Date of Event *

Note: Any event request that requires assistance from Maintenance will require at least 7 days prior notice to the event.

End Date

Start Time *

:

End Time *

:

Event Details

Please detail the event.

Event Type

Please Describe the Event Type.

Location

On Campus
Off Campus

Fundraiser

You've selected Fundraiser. Please tell us more.

You have selected Fundraiser-Outside Donations. You must download and fill out a Fundraising Activities Notification Form

Details of Event

Please give us some more details on the event. Write a short description.

Food & Refreshments

Tell us about the food and beverages required for this event.

Will Food Be Served

Yes
Yes - Outside Vendors
No

Complete a food request if you are requesting services from the cafeteria.

List of Food Required

List Vendors

Please enter a list of vendors

Will Beverages be Served

Yes
No

Select Beverages

Water
Soda (Pepsi Products only)
Juice
Other

Other Beverage

Please indicate your beverage

Approved Estimated Budget

Allocations

Funds are not needed to support this event.

Food and/or Drinks

Supplies

Gift/Prizes

Equipment

Service

Other

Please use box below to explain.

Estimated Cost - Other

If you selected an other cost, please explain other cost.

Total

$0.00

Funding Source

list all club accounts that will be used outside the account named at the top of this form

Include Vendor info if applicable

Company Name	Company Contact	Contact Email	Contact Phone	Department	Actions

There are no Vendors.

For student club accounts

The estimated budget was approved on

Upload the agenda minutes approving the estimated costs

Drop files here or

Max. file size: 80 MB.

Facilities

Please tell us where this event is to be held.

Facilities

Facilities - Campus

You've selected Campus. Please Specify a location.

Facilities - Classrooms

You've selected Classroom(s), Please list the classrooms required.

Conference Room *

You've selected Conference Room(s), Please list the Conference Room(s) required.

Facilities - Dorms

Ash
Cougar

You've selected Dorms. Please Select which dorms will be included.

Facilities - Library

You've selected Library, please tell us where in the Library you would like to hold your event.

Facilities - Other

You've selected Other, Please specify where you would like to hold the event.

Equipment Request

Please detail the equipment required for your event.

Select number of Tables required below.

Number of Circular Tables

Please enter a number from 0 to 8.

INDOOR USE ONLY

Number of Rectangular Tables

Please enter a number from 0 to 6.

Chairs

Please enter a number from 0 to 80.

How many chairs would you like?

Select number of Canopies required below.

Number of 10 X 10

Please enter a number from 0 to 3.

Number of 10 X 20

Please enter a number from 0 to 2.

IT Assistance

Hidden

Please check the equipment required.

Laptop
Projector
Podium
PA system
Other

Hidden

Other

Hidden

PA system additional options

Microphone(s)
Microphone Stand(s)
Aux audio cable
Presentation clicker remote

Hidden

How many microphones?

One
Two

Hidden

Podium Additional Options

Wooden Podium
Plastic Podium
Podium provided by venue

IT staff assistance

Must give 2 week's advance notice

Yes I would like IT staff assistance.
No I do not require IT staff assistance.

IT Staff Assistance. *

Please note that 2 week's advance notice is required to have an IT staff member attend your event. Administrative approval may be required for out-of-town events and/or events held outside normal business hours.

I agree to the terms above *

Security

Yes
No

How many security guards would you like? *

Please enter a number from 0 to 3.

*If Available

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Event Request Form

Associated Student Organization Event Request

Request Status

Contact Information

Club Organization or Program Request Details

Event Date and Time

Event Details

Food & Refreshments

Approved Estimated Budget

Facilities

Equipment Request

IT Assistance

Security

For Student Support

Resources

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